how to apply for extenuating circumstances ucl

To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. HA Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. For either route, it makes sense to get in touch as soon as possible. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. You apply for extenuation via an online form. However, you have the right to appeal your results via the. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. You can find further guidance on what your evidence should include in UCL's Academic Manual. ECs are designed for emergencies. Students will not be entitled to their SoRA adjustment again on top of an EC extension. Applying for an EC using self-certification. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). dissertations refer to the dissertation handbook for specific guidance). endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. See the assessment regulations. Your evidence will need to cover the full period for which you are requesting mitigation. Our job is to make sure you feel supported every day. EMC If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Make sure you submit your application in plenty of time to reduce added stress. All illustrations must be discussed in the text. It is your responsibility to ensure that the work is submitted on time. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. Step 4: wait for approval. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. EMC If you do not submit the requested evidence, your claim will normally be rejected. London, E16 2RD Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. E.g. Detail of where to submit the form are in your Student Handbook. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream You must proof-read and correct all errors. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. /Tx BMC Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You should submit the EC on time and indicate that your evidence will be forthcoming. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream EMC This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. how to apply for extenuating circumstances ucl. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Students' Union UCL is an organisation that exists to make more happen. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. and must cover the full period for which you are requestingmitigation. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream If youre struggling with situations beyond your control, extenuating circumstances could help. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. /Tx BMC If you are still unable to meet the deadline you must submit a conventional EC. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. wide range of UCL support services are available for you, too. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. You can find the full enhanced Extenuating Circumstances procedure here. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Read the Extenuating Circumstances regulations before completing this form.2. Source: Shutterstock This could be: More about This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Please avoid sending photographs that you think illustrate your condition. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Here are three students sharing their experiences of applying for financial support from us. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. UCL is yours, soshape it. Do Share & Care schemes work for student accommodation? Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. This may affect the type of mitigation that is available to you. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Appendices should be kept to a minimum and should not be used to get round the word limit. EMC 419 0 obj <> endobj If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream Work will not be accepted by email. . Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Not submit your assessment at the usual time, but have an opportunity . Source: Kyle Loftus/Unslash. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Work will not be accepted by email. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Ifyou are still unhappy after the review, you. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. You should receive a response withinone week of submitting the request for review. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence.